Back to Growth Toolbox
Productivity

Akiflow

Productivity app combining task management and time blocking in a unified interface. Connects Gmail, Slack, and Notion to centralize your entire workflow. Advanced keyboard shortcuts for power users.

Try the tool
Who's it for?Ops

Review by a Growth Engineer

My verdict: a good idea on paper, but disappointing execution.

I find Akiflow super overrated. The idea of centralizing tasks + calendar in a time blocking tool is appealing, but the execution is lacking.

It's become bloated for not much. Support is a bit 'all over the place' and execution is lacking. Honestly, for the price, it's not worth adding this complexity.

What I like less: the high price for what it is, recurring bugs, and disappointing customer support. The unification promise doesn't justify the added friction.

My advice: first try Notion Calendar (free) + Todoist or Things 3. If you really want to unify everything and accept the learning curve, test the 7 free days before committing.

Why add it to your stack?

Akiflow starts from a good idea: unifying task management and time blocking in a single tool. The universal inbox that aggregates your sources (emails, Slack, Notion) is practical on paper.

But in practice, the execution is lacking. The tool has become bloated, the price is high for what it is, and support isn't up to par. For most users, Notion Calendar + Todoist do the same job for cheaper and more simply.

What you can do with it

  • 1Time block your day by dragging tasks onto your calendar
  • 2Centralize your tasks from emails, Slack, and Notion
  • 3Plan your week with a unified tasks + meetings view
  • 4Quickly capture tasks from anywhere with shortcuts
  • 5Sync your tasks with Google Calendar

What it does

  • Time blocking integrated with calendar
  • Universal inbox from multiple sources
  • Gmail, Slack, Notion, Asana integrations
  • Advanced keyboard shortcuts
  • Planning view and daily view
  • Bidirectional calendar sync

How much?

Starting at $15/month

2 plans: Plus ($15/month or $150/year) with all core features, Pro ($24/month or $240/year) with advanced features and priority support. 7-day free trial.

The detailed verdict

Do I really need this?

Honestly, Akiflow isn't indispensable. Time blocking can be done in any calendar, task management exists in dozens of tools, and integrations are replicable with Make/Zapier.

It's a 'nice to have' tool for productivity enthusiasts who want to centralize everything. But you can live without it, and many users end up going back to simpler solutions.

Does it play nice with my stack?

Integrations are Akiflow's relative strong point. Gmail, Slack, Notion, Asana, Todoist, ClickUp... the universal inbox aggregates the main sources well. Calendar sync (Google, Outlook) works correctly.

But integration remains surface-level: you retrieve tasks, but bidirectional workflows are limited. No public API for custom use. For teams, the lack of real collaboration is a major blocker.

Is it easy to pick up?

Akiflow's learning curve is real. Onboarding tries to guide, but the quantity of features and concepts to master can be overwhelming. Expect several days to really get a handle on the tool.

Support is a weak point reported by several users: slow responses, incomplete documentation. If you get stuck, you can stay stuck for a long time.

Is the UX any good?

Akiflow's interface is ambitious but sometimes confusing. There are many concepts to absorb (inbox, time blocks, recurring, etc.), and navigation between views isn't always intuitive. Keyboard shortcuts are powerful but require learning.

The design is modern, but the overall experience lacks fluidity. Bugs and slowdowns have been reported by the community. It's the kind of tool where you spend more time configuring than being productive.

Is it worth it?

At $15/month minimum, Akiflow is expensive for a personal productivity tool. Compared to Todoist ($4/month), Notion (free for personal use), or even Fantastical (for calendar), the value/price ratio is hard to justify.

The Pro plan at $24/month is even harder to swallow. You're paying for a unification promise that doesn't always deliver. For the same budget, you can have a more robust stack with specialized tools.

What I like

  • Time blocking fans who want to unify tasks and calendar
  • Productivity power users with complex workflows
  • Freelancers and managers with busy schedules

What I like less

  • Questionable value for money for the features offered
  • Teams since there's no native collaboration available
  • Those who want simplicity without a learning curve

Need more details or help building your ideal stack?

Visit official siteGet advice